TOWN OF CHARLESTOWN
SELECTBOARD MEETING
MARCH 17, 2004
Selectboard Present: Steven Neill, Jon LeClair,
Staff Present: David Edkins, Administrative Assistant
Robert Davis, Solid Waste Facility
Edward Smith, Police Chief
CALL TO ORDER & PLEDGE OF ALLEGIANCE: Steve Neill called the meeting to order at 7:00 P.M. and the Pledge of Allegiance was recited. It was noted that Brenda Ferland was absent, as she was in Concord doing Legislative work.
APPROVAL OF MINUTES OF MARCH 3, 2004:
Jon LeClair moved to approve the Minutes of the regular Selectboard meeting of March 3, 2004 as printed. Seconded by Steve Neill. All in favor; so voted.
Jon LeClair moved to approve the Minutes of the Selectboard Workshop meeting of March 10, 2004 as printed. Seconded by Steve Neill. All in favor; so voted.
It was noted that Steve Neill was elected Chairman for the ensuing year during the Workshop meeting of March 10th, 2004.
DEPARTMENT HEAD REPORTS:
Solid Waste Department: Bob Davis advised that the truck should be back in service tomorrow morning as it needed a radiator. All reports on the accident are done. The department is in pretty good shape. He expects to have an answer back from Berlin landfill by the end of next week. Bob Davis asked if the water and sewer lines that are slated to go into the Transfer Station this summer should go out for bid or can the work be done by the Town departments? Steve Neill feels the project can be done by the Town crew but wants to allow a little time to see how it can be handled best. Bob Davis ran the first load of scrap metal to Claremont. This is the first load for which the Town has been paid.
Ambulance Service: Jerry Beaudry reported that everything went well this week without the full time EMT. He submitted two purchase orders to the office. The specs and purchase order for the new ambulance were reviewed. Jerry Beaudry advised that everything is identical to an ambulance that is being used in Burlington, Vermont, and they are very happy with it. It is a 4x4 rather than 4x2 as noted on the drawing. There was discussion regarding a leveling device so the ambulance will not tip; Jerry Beaudry will check on that. The delivery is expected within 310 to 330 days after receipt of the order. Steve Neill and Jon LeClair signed the documents and copies were left with the Selectboard. Total cost is $130,386.00; the ambulance attendants association will pay the $386.00
plus any other miscellaneous expenses.
Police Department: Police Chief Edward Smith advised that the New Hampshire Department of Justice received a grant for a one-channel satellite television training system. It will require a dish on the building and they run all the lines free of charge. Claremont has this system up and running and they feel it has been beneficial. He read through the agreement and spoke to the salesman. This would be a benefit for the department. Chief Smith would like to send the User Agreement back soon. Jon LeClair and Steve Neill approved the request.
PUBLIC COMMENT:
There was no public comment made at this meeting.
SELECTBOARD COMMENT:
Bridge Replacement, Fling Road over Clay Brook: Jon LeClair advised that the bids for the Fling Road Bridge came in. Bayview Construction of Portsmouth appears to be the low bidder but all bids were over budget so we need to evaluate where we go from here.
Recount: There will be a recount on a couple of the Warrant Articles tomorrow afternoon at 4:00 P.M. in the Municipal Building. The Articles to be recounted involve the elimination of the EMT position, the Revaluation, and the Renovations to the Bakery Building.
FINANCIAL ADMINISTRATION - Payroll, Purchase Orders, Vouchers, Warrants, Abatements, Etc.: The Payroll was approved and signed. Pay raises will be included in the next pay period. Dave Edkins explained that raises are included in the first full pay period after Town Meeting.
Purchase Orders: The Selectboard approved the following purchase order: Police - Imagistics for renewal of the copier service contract in the amount of $374.95.
APPOINTMENTS, PERMITS, LICENSES, & RESOLUTIONS:
Board Vacancies: A list of board vacancies within the Town was read. It will be posted around Town and published in the Our Town paper. If anyone is interested in serving on these boards they are asked to contact the Selectboard Office prior to April 15th, 2004.
CORRESPONDENCE:
PRIMEX: The Town received a rebate check in the amount of $2,010.00 from Primex under the property and liability coverage due to good claim experience last year. Dave Edkins explained that if the Town’s claims are less than one-half of the annual premiums we get something back.
COMMITTEE REPORTS:
Conservation Commission - Jon LeClair: Jon LeClair reported that the Conservation Commission met last Monday night. They discussed the Halls Pond timber cut and expect about $28,000 income from that harvest. They also talked about the nature trails and getting updated maps on them.
CEDA - Brenda Ferland: Steve Neill said there was a CEDA meeting last Monday night but Brenda Ferland is not present to report on it.
Planning Board - Steve Neill: Steve Neill reported that the Planning Board met last night. They approved a sign permit for the Crown Point MHP Cooperative, Inc. (formerly Carter’s Trailer Park). An application from Paul Nickerson to construct two new self-storage warehouse structures was not accepted as complete; the Board requested quite a bit of additional information. Mr. Tom LeDuc, Sr. is interested in purchasing a piece of property in North Charlestown and had some questions on what he could or could not do with the property. Party Time Family Fun Zone submitted a permit application for their sign but the owners were not present to make a presentation.
Solid Waste Committee - Jon LeClair: Jon LeClair advised that the Solid Waste Committee has not met but will be scheduling a meeting soon. They would like one more member to replace Oscar Makinen who moved out of town. It will be added to the list of vacancies.
ADMINISTRATIVE ASSISTANT’S REPORT:
School Department: Dave Edkins had a call from Bill Botting, Facilities Manager of the School District, who is requesting additional signage on Paris Avenue and East Street Extension intersection. It is a school-crossing zone. There was a consensus to check the traffic manual to be sure the proper signs are erected.
Vacation: Dave Edkins will be on vacation from March 22nd to 26th, 2004.
NON-PUBLIC SESSION (if necessary) - RSA 91-A:3 II:
Jon LeClair moved to enter into a non-public session to discuss personnel matters pursuant to RSA 91-A:3 II (a). Steve Neill seconded the motion and, on a roll call with all in favor, the motion carried. The time was 7:28 P.M.
Respectfully submitted, Approved,
Regina Borden
Steven A. Neill, Chair
Brenda L. Ferland
Jon B. LeClair
(Note: These are unapproved Minutes. Corrections, if necessary, may be found in the Minutes of the April 7th, 2004, Selectboard meeting.)
| 
